Ironbark Privacy Policy

Last updated: 26 October 2026

Pre-launch version: Bracketed confirmation notes remain in this policy while the app is being prepared for launch.

Ironbark is a farm record-keeping app for livestock farms. It’s made by R.A & R.P Byfield, a farming family in Tasmania (“we”, “us”). This policy explains what information Ironbark collects, why, where it’s kept, and the choices you have. We’ve tried to keep it plain. If anything isn’t clear, get in touch using the details at the bottom.

The short version

Your farm records belong to you. We store them so they sync between your phones and your crew, and for no other reason.
We don’t sell your information, and we don’t use it for advertising. There are no ads in Ironbark.
Records are saved on your phone first, then backed up to our secure servers in Sydney, Australia when you’re signed in and have signal.
Only people you invite to your farm can see your farm’s records.
You can ask us to delete your account and your data at any time.

Information we collect

Your account. When you sign up we collect your email address and, if you choose to add them, your display name and phone number. If you sign in with Apple or Google, we receive the name and email address that service shares with us.

Your farm records. This is what you and your crew enter in the app, for example:

properties, paddocks and paddock areas
animals and mobs: tags and identifiers, breed, sex, dates of birth, parentage, treatments, withholding periods and sale lists
tasks, checklists, notes and farm chat messages
machinery and implement details, maintenance logs, and insurance details you choose to record
products and chemicals used, and compliance and filing records
contacts you add, such as agents, vets, buyers and contractors (name, business, email, address)
photos you take or attach, such as animal photos, NVD or certificate photos, and task photos
imported stock records (for example NLIS or other record files you choose to import)

Location. Ironbark uses your phone’s location to:

draw and save paddock boundaries and your property’s location
provide GPS guidance while you’re spreading, spraying or sowing, and save a record of each run (area covered, overlap, distance). Guidance keeps using location while the screen is off or you’re in another app. You’ll see a notification whenever this is happening.
show the weather at your place
for timesheets, if your farm uses them: record whether you were on the farm when you started and finished a shift

Location is only used for these features. We don’t track your movements outside of them. You can turn location off in your phone’s settings, but GPS guidance and some timesheet features won’t work without it.

Timesheets. If your farm uses the timesheet feature, we store shift start and finish times, breaks, approvals, and the weekly report email address set by the farm owner.

Device and app information. We store a notification token so we can send you alerts (such as farm chat messages and tasks due), along with your device type and app version. We also collect crash reports and basic diagnostics so we can fix problems. [CONFIRM crash reporting service, e.g. Firebase Crashlytics, if used]

How we use it

to run the app: save, sync and back up your records, and share them with the members of your farm
to send notifications you’ve asked for, and weekly timesheet reports to the address the farm owner sets
to provide weather and GPS guidance
to keep the app working, fix bugs and improve features
to respond when you contact us for help

We don’t sell your information, use it for advertising, or build profiles about you.

Who can see your information

Your farm. Records belong to the farm. The farm owner decides who’s invited and what role each person has (for example manager, worker, viewer or timesheets only). Members see the farm’s records that their role allows. Your name appears on records you create and on messages you send.

Service providers. We use a small number of trusted providers to run Ironbark. They only process information on our behalf:

Supabase: database, sign-in and photo storage, hosted in Sydney, Australia
Apple and Google: sign-in (if you choose it) and push notifications
[CONFIRM weather provider]: receives your property’s approximate location to return a forecast
[CONFIRM email provider]: sends timesheet reports and account emails

When the law requires it. We’ll only share information with authorities when we’re legally required to.

Where it's stored and how we protect it

Your records are stored on your phone and on servers in Sydney, Australia. Information is encrypted in transit. Access is controlled so each farm can only see its own records. No system is perfectly secure, but we take reasonable steps to protect your information, in line with the Australian Privacy Principles.

How long we keep it

We keep your information while your account is active. Farm records are often needed for compliance (for example chemical and treatment records), so they stay with the farm until the farm owner deletes them or closes the farm. When you delete your account, we delete your personal account details within 30 days [CONFIRM timeframe]. Records you created for a farm you belong to remain part of that farm’s records, but your account is removed.

Your choices

See or correct your information: most of it you can view and edit in the app.
Delete your account: [CONFIRM: in the app under Settings > Account > Delete account, and/or] by emailing us. Google Play also requires a web link for this, which can be this page.
Location and notifications: you can turn these off any time in your phone’s settings.
Ask a question or make a complaint: contact us below. If you’re not happy with our answer, you can contact the Office of the Australian Information Commissioner at oaic.gov.au.

Children

Ironbark is made for farm businesses and isn’t aimed at children under 13.

Changes to this policy

If we make important changes, we’ll update the date at the top and let you know in the app.

Contact us

R.A & R.P Byfield (Ironbark)
Hobart, Tasmania, Australia
Email: [CONFIRM e.g. privacy@ironbarkapp.com or bec@heritagefarmstas.com.au]